JOHN M. FACCIOLA, United States Magistrate Judge.
This case was referred for all purposes. Currently pending and ready for resolution is Plaintiffs' Motion for Summary Judgment [# 14]. For the reasons stated below, plaintiffs' motion will be granted in part and denied in part.
Plaintiffs in this case are 1) Lena Johnson, the parent of E.J., and 2) Brenda Smith, the parent of B.S. [# 14-1] at 2. Both children were previously diagnosed with disabilities and awarded special education services pursuant to the Individuals with Disabilities in Education Act, 20
Plaintiffs now seek reimbursement of attorney's fees incurred after the filing of the Cox case and, to that end, have moved for summary judgment. [# 14-1] at 2. The amount in controversy, however, is not great. In the E.J. case, the defendant has paid all but $1,333.38 and in the B.S. case, only $827.34 is sought, for a total of $2,160.73. Memorandum of Points and Authorities in Opposition to Plaintiffs' Motion for Summary Judgment [# 15] at 13.
Under Rule 56 of the Federal Rules of Civil Procedure, "[t]he court shall grant summary judgment if the movant shows that there is no genuine issue as to any material fact and the moving party is entitled to a judgment as a matter of law." Fed.R.Civ.P. 56(a). The defendant does not claim that there are any genuine issues of material fact but raises two issues of law: 1) that the rates sought for the services rendered are too high, and 2) that Elizabeth Jester, counsel for the plaintiffs, is attempting to recover, at hourly rates for legal services, reimbursement for clerical tasks that should be absorbed as overhead.
Specifically, the DCPS balks at paying plaintiffs' counsel's present hourly rate of $450 an hour for her time after January 1, 2010 through to the present. See [# 14-1] at 8. Rather, it has indicated generally that it will pay lawyers at the rate of $300 per hour in IDEA cases. Defendant's Statement of Material Facts as to Which There is No Genuine Issue [# 15-3] ¶ 1. The defendant also refuses to pay anything at all for the following tasks: 1) reviewing a file to prepare for an IEP meeting in one of the cases, 2) preparing a fee petition in both cases, and 3) reviewing the fee petition in both cases. See [# 15-5] at 2; Defendant's Praecipe Clarifying its Contentions that Plaintiffs are Not Due Reimbursement for Certain Work Performed [# 19] at 2. Additionally, the defendant refuses to pay Jester for writing a "case close letter" to her client in the B.S. case. See [# 15-5] at 2.
Pursuant to the IDEA, the Court "in its discretion, may award reasonable attorneys' fees as part of the costs ... to a prevailing party who is the parent of a child with a disability." 20 U.S.C. § 1415(i)(3)(B). The statute further provides that "[f]ees ... shall be based on rates prevailing in the community in which the action or proceedings arose for the kind and quality of services furnished." 20 U.S.C. § 1415(i)(3)(C). The movant must therefore demonstrate 1) that he is the prevailing party, and 2) that the attorneys' fees sought are reasonable.
In order to qualify as a prevailing party, there must be an "alteration in the legal relationship of the parties" and this alteration must be the result of formal judicial action. Lopez v. District of Columbia, 383 F.Supp.2d 18, 21 (D.D.C.2005) (quoting Buckhannon Bd. and Care Home, Inc. v. West Virginia Dep't of Health and
Determining the reasonable rate is not as straight forward. "The most useful starting point for determining the amount of a reasonable fee is the number of hours reasonably expended on the litigation multiplied by a reasonable hourly rate" in order to arrive at the total or "lodestar" amount. Hensley v. Eckerhart, 461 U.S. 424, 433, 103 S.Ct. 1933, 76 L.Ed.2d 40 (1983). "[A] fee applicant's burden in establishing a reasonable hourly rate entails a showing of at least three elements: the attorneys' billing practices; the attorneys' skill, experience, and reputation; and the prevailing market rates in the relevant community." Covington v. District of Columbia, 57 F.3d 1101, 1107 (D.C.Cir.1995).
Defendant does not contest plaintiffs' status as prevailing parties in this matter. See generally [# 15]. Thus, the only issue before the Court is whether the fees plaintiffs seek on behalf of their counsel are reasonable.
In the matter currently before the Court, Jester charged hourly rates that are below Laffey rates.
Jester's skill and experience in the area of special education is well documented. She received her law degree in 1980 from Catholic University School of Law. [# 14-4] at 1. She has specialized in children's rights issues since entering private practice in 1997 and has spoken at numerous conferences and seminars on a variety of issues relating to children. Id. at 3. She has also taught CLE courses relating to special education issues. Id. Additionally, she has represented numerous clients in the field of special education both at the administrative as well as local and federal court levels. Id.
Finally, Jester serves on a panel of attorneys approved by the D.C. Superior Court Family Division to accept special education attorney appointments. [# 14-4] at 2. She also teaches new special education attorneys at a training program sponsored by the D.C. Public Defender Services. See generally [# 14-4].
Although, as defendant notes, use of the Laffey matrix to determine reasonable hourly rates in IDEA cases is not automatic, numerous Judges in this Court have relied on it as an appropriate starting point for determining rates of reimbursement for attorneys who challenge the decisions of the DCPS. Thus, at least where
Where the issues are not complex, in that there are "no pre-hearing interrogatories or discovery, no production of documents or depositions, no briefings of intricate statutory or constitutional issues, no pre-trial briefings, no lengthy hearings, no protracted arguments, and few, if any, motions filed,"
In Cox v. District of Columbia, the case from which this one stems, Judge Kessler unequivocally held that the proceedings for E.J. and B.S. were both sufficiently lengthy and complex to warrant use of plaintiffs' proposed rates:
Cox v. District of Columbia, No. 09-CIV-1720 (GK), Memorandum Opinion [# 18] at 20-21.
This Court has no reason to conclude otherwise in this case. Indeed, it would be irrational for me to reach a contrary conclusion
Fee shifting statutes create "private attorney generals" who enforce statutory rights to accomplish a governmental goal. This Court would certainly welcome a detailed review by the defendant, supported by statistical and economic analyses, that would lead to a principled approach to determining a rate that would serve all the admittedly valid competing interests. The defendant does not offer such a review but instead states that "this Court has determined that the rate published in the DCPS Guidelines for the Payment of Attorney Fees in IDEA matters [i.e. $300] [is] reasonable and the appropriate rate of compensation for this type of litigation." [# 15] at 8. In support of this statement, defendant cites Agapito, 525 F.Supp.2d at 152.
First, there is no such thing as "this Court" in the sense of a judicial body that issues a decision that binds the judges of that court until the court, en banc, reverses that decision. A District Court is comprised of individual judges who reach decisions that are not binding on any one else. That Judge Collyer concluded in Agapito that the services provided in that case did not justify the Laffey rates does not make her decision the opinion of "this Court." Thus, unless the defendant is ready to prove by statistical, economic or other evidence to include, perhaps, expert testimony, that $300 per hour strikes a fair balance between the burden on the public fisc and the need to attract competent counsel and that anything more is not a reflection of the actual market, these cases will become a meaningless exercise between plaintiffs, who will cite those cases that support use of the Laffey rate and the defendant, who will cite those that do not.
Until a more scientific approach is taken, I will not quarrel with the conclusion of Judge Kessler, based on the representation of counsel of her hourly rate, that she be reimbursed 1) at a rate of $400 per hour for work performed by Jester through December 31, 2009, and 2) at a rate of $125 per hour for all paralegal staff. [# 14-1] at 8. I further find, however, that the upward adjustment from $400 to $450 for work performed in 2010 is not justified. The economic reality underlying the Laffey matrix is that legal services, like all other goods and services, increase in cost and that the consumer price index is a reliable indicator of how much the cost of services increases each year. In 2010, the Laffey rate increased from $465 to $475. I will use the same adjustment and use a rate of $410 for the services rendered in 2010.
In addition to objecting to the rate of reimbursement plaintiffs seek, defendant also contends that reimbursement at the attorney's rate is not appropriate for clerical services. With regard to work performed on E.J.'s case, defendant argues
Hours Amount 2/24/10 Review file to prepare .50 ... $225.00 for IEP meeting 5/14/10 Prepare petition .30 ... $ 37.50 for attorney's fees and costs (paralegal) Review petition for .30 ... $135.00 attorney's fees _______ TOTAL $397.505
Defendant's Praecipe Clarifying its Contentions that Plaintiffs are Not Due Reimbursement for Certain Work Performed [# 19] at 2.
With regard to work performed on B.S.'s case, defendant identifies the following items as non-reimburseable:
Hours Amount 3/26/10 Prepare petition .50 ... $ 62.50 for attorney's fees and costs (paralegal) Review petition for .30 ... $135.00 attorney's fees Case close letter to .40 ... $180.00 B. Smith and K. Smith _______ TOTAL $377.50
This Court previously addressed this issue in Lopez v. District of Columbia, 383 F.Supp.2d 18 (D.D.C.2005), noting that "[t]his Circuit has addressed the question of whether clerical work is compensable and has concluded that Congress never intended for clerical billings to be included in attorneys' fees and that such services are `generally considered within the overhead component of a lawyer's fee.'" Id. at 25 (quoting In re Olson, 884 F.2d 1415, 1426-27 (D.C.Cir.1989)). In Lopez, however, the issue was whether it was appropriate to reimburse plaintiff's counsel for time spent filing documents on the Court's electronic case filing system or "ECF," a task which is clearly clerical. Lopez, 383 F.Supp.2d at 25. Accord Baker v. District of Columbia Public Schools, 815 F.Supp.2d 102, 109-110 (D.D.C.2011) (holding that preparing, tabbing, updating, and filing documents were clerical tasks).
Reviewing a file in preparation for an IEP meeting may or may not be clerical. If it involves a lawyer's substantive review of the issues in preparation for the hearing, it obviously is not. If the review simply entails making sure that all the necessary files are organized and ready for the hearing, the task is clerical and the kind of thing that does not require a lawyer's skill or judgment.
Similarly, reviewing the fee petition may mean either reviewing the petition to make sure that entries are accurate (clerical) or it may mean determining whether to exercising any billing discretion (non-clerical). Just about anyone could do the former but the latter requires a lawyer's judgment or skill.
With regard to the drafting of case close letters, communicating with one's client is an important part of a lawyer's responsibility, fulfilling the ethical responsibility a lawyer has to keep her client informed. See D.C. Rules of Professional Conduct 1.4.
According to Jester, "[w]ith the exception of the limited engagement of Mery Williams for the preparation of attorney fee petitions as set forth above, I have no support staff, secretary or paralegal.... I am the only one who performs work on my cases on behalf of my clients." [# 14-4] at 6-7. While that is so, it does not follow that everything that Jester does is ipso facto to be compensated at her hourly rate for actions that could and should have been done by non-lawyers were she at a
Unfortunately, it is impossible on this record to resolve whether the tasks were the kind of tasks that required a lawyer's skill or the kind that are ordinarily delegated to clerks. I will therefore give Jester an opportunity to tell me, in a brief supplemental submission, due by March 30, 2012, what specifically Jester was doing in the disputed entries and whether the work required a lawyer's skill and judgment or whether those duties would have been delegated to clerks had she practiced in a firm that employed clerks or secretaries.
Second, defendant argues that plaintiffs should not be reimbursed in full for "routine costs and expenses that are part of counsel's overhead." [# 15] at 12. In this category, defendant places costs such as travel time and photocopying. Id. For tasks performed on E.J.'s case, defendant argues that the following items should be reimbursed not at the rate shown below, but at a discounted rate:
Quantity Amount 5/14/10 Copies (0.25 1376 .... $ 34.25 per page) Postage 1 ....... $ 1.03 Mileage 42 ...... $ 23.44 (0.558 per mile) 9/09-12/09 Fax (0.25 per 3 ....... $ .75 page) Photocopies 457 ..... $114.25 (0.25 per page) Postage 1 ....... $ 3.25 Mileage 122 ..... $ 71.37 (0.558 per mile) _______ TOTAL $248.34
[# 19] at 2-3.
For tasks performed on B.S.'s case, defendant argues that the following items for the period from September 3, 2009 through March 26, 2010 should be reimbursed at a lesser rate than that claimed by plaintiffs below:
Quantity Amount Postage 1 ....... $ 2.27 Photocopies 717 ..... $17.75 (0.25 per page) Mileage 76 ...... $42.41 (0.558 per mile) ______ TOTAL $62.43
With regard to reimbursement for faxing and photocopying costs incurred by plaintiffs' counsel, judges of this Court have concluded that the defendant must pay them. See McClam v. District of Columbia, 808 F.Supp.2d 184, 190-91 (D.D.C.2011) ("Costs for copying, faxing, and postage are customarily included in fee awards in IDEA litigation"); Holbrook v. District of Columbia, 305 F.Supp.2d 41, 46 (D.D.C.2004) ("The costs Plaintiffs claimed, e.g., copying, faxing, and postage, are traditionally considered part of a reasonable attorney's fee."). There is no justification, however, for the rate sought.
With regard to reimbursement of mileage charges, judges of this Court have concluded they may be reimbursed if routinely billed by the attorney. McClam, 808 F.Supp.2d at 190-91 (citing New York v. Microsoft Corp., 297 F.Supp.2d 15, 47-48 (D.D.C.2003)). Time spent traveling is time that is not spent doing billable work and, in my experience, lawyers traditionally charge their clients for travel when they are doing so for their client's business.
If the law of the District of Columbia applies to the issue of the award of pre-judgment interest on attorney's fees under the IDEA, whether pre-judgment interest should be awarded is controlled by the application of D.C.Code § 15-109, rather than D.C.Code § 15-108. The latter statute applies only when the debt is liquidated. Here, the parties differed on the appropriate rate and whether certain charges are appropriate. Thus, the amount at issue is unliquidated, or not easily ascertainable, and thereby falls under § 15-109. Aon Risk Servs., Inc. v. Estate of Coyne, 915 A.2d 370, 379 (D.C. 2007) (citing Athridge v. Iglesias, 382 F.Supp.2d 42, 49 (D.D.C.2005)). See also Fudali v. Pivotal Corp., No. 03-CIV-1460, 2009 WL 1617096, at *5-6 (D.D.C. June 9, 2009). Section 15-109 provides:
D.C.Code § 15-109.
To date, the District of Columbia Court of Appeals has allowed pre-judgment interest, under D.C.Code § 15-109, in both contract and conversion actions, but it is unclear whether it will be permitted in a negligence action. See Athridge, 382 F.Supp.2d at 53. There is no specific statutory authority that would permit the award of pre-judgment interest against the District of Columbia on an amount due pursuant to a fee-shifting statute, where the money comes from a public treasury.
By the same token, two 2011 opinions of the D.C. Court of Appeals
Ultimately, I find that the briefing by both parties is inadequate. Accordingly, if plaintiffs wants to press their claim for pre-judgment interest, then they must submit a supplemental brief that addresses the following issues:
I appreciate that, given the amounts at issue, plaintiffs may conclude that spending additional time and effort on securing pre-judgment interest is not worth it. In fairness, I must indicate that I will not award attorney's fees for the work done answering my questions if plaintiffs fail to convince me of their entitlement to pre-judgment interest. Thus, plaintiffs will either have to file the supplemental submission I am requiring by March 30, 2012 or advise me in writing by March 23, 2012, that they will not be pursuing pre-judgment interest. In the meanwhile, I will enter judgment in the amount of $244.70 with the understanding that I may enter a supplemental judgment if necessary. If plaintiffs file a supplemental submission, defendant must file their response by April 13, 2012, and plaintiff shall have until April 20, 2012 to reply thereto.
In the meanwhile I will direct the Clerk to enter judgment for plaintiffs, calculated as follows:
Client / Category Dates work Hours Rate Amount Rate Amount Invoice performed Sought Sought Awarded Awarded # by Court by Court E.J. / Jester's 7/20/2009-12/24/2009 20.6 $400/hr $8,240 $400/hr $8,240.00 # 11108 Attorney's Fees
Client / Category Dates work Hours Rate Amount Rate Amount Invoice performed Sought Sought Awarded Awarded # by Court by Court Preparation 12/29/2009 0.5 $125/hr $62.5011 TBD12 TBD of Fee Petition Review of 12/29/2009 0.4 $400/hr $160.00 TBD TBD Fee Petition Faxes (3) n/a n/a $0.25/pg 0.75 $0.15/ 0.45 pg Copies n/a n/a $0.25/pg 114.25 $0.15/ $68.55 (457) pg Mileage 9/1/2009 n/a $0.585/ $71.37 $0.55/ $67.10 (122) 11/16/2009 mile13 mile 12/1/2009 E.J. / Jester's 1/5/2010-3/30/2010 11 $450/hr $4,950.0 $410/hr $4,510.00 # 10008 Attorney's 0 Fees Preparation 2/24/2010 0.5 $450/hr $225.00 TBD TBD for IEP Meeting
Preparation 5/14/2010 0.3 $125/hr $37.50 TBD TBD of Fee Petition Review of 5/14/2010 0.3 $450/hr $135.00 TBD TBD Fee Petition Copies n/a n/a $0.25/pg $34.25 $0.15/ $20.55 (137) pg Mileage 2/23/2010 n/a $0.558/ $23.44 $0.5/ $21.00 (42) mile mile B.S. / Jester's 9/3/2009-12/15/2009 6.4 $400/hr $2,560 $400/hr $2,560 # 11148 Attorney's Fees (same) 1/5/2010-3/26/2010 9.8 $450/hr $4,410 $410/hr $4,018.00 Preparation 3/26/2010 0.5 $125/hr $62.50 TBD TBD of Fee Petition Review of 3/26/2010 0.3 $450/hr $135.00 TBD TBD Fee Petition Case Close 3/26/2010 0.4 $450/hr $180.00 TBD TBD Letter Copies n/a n/a 0.25/pg $17.75 0.15/pg $10.65 (71) Mileage 1/6/2010, n/a 0.558/ $42.41 0.5/ $38.00 (76) 3/16/2010 mile mile Total $19,554.30 Editor's Note: The preceding image contains the reference for footnote 11 . Editor's Note: The preceding image contains the reference for footnote12 .
Editor's Note: The preceding image contains the reference for footnote 13 .
The following summary is based on the above calculations:
Total Amount Awarded by Court $19,554.30 Less Total Amount Already Paid by DCPS $19,309.60 Date Check No. Invoice No. Client Amount 4/19/2010 150 11108 E.J. $ 6,251.80 005040736 5/12/2010 150 11148 B.S. $ 4,932.32 005053426 8/10/2010 150 10008 E.J. $ 3,306.58 005100010 2/4/2011 150 11108 E.J. $ 2,060.00 005205887 (same) 150 10008 E.J. $ 1,106.58 005205887 (same) 150 11148 B.S. $ 1,652.32 005205887 Total $19,309.60 Total Amount Due Plaintiffs $ 244.70
An Order, which directs the Clerk to enter judgment in the amount of $244.70, accompanies this Memorandum Opinion.